Careers

Responsible To: President/CEO

Description: Reporting directly to the President/CEO, the Executive Assistant provides executive, administrative, and development support to the President and Board of Directors. The Executive Assistant serves as a liaison to the Board of Directors, organizes and coordinates executive outreach and external relations efforts, and oversees special projects.

This position is 25-30 hours per week and non-exempt; some evenings and weekends are required.

Key Responsibilities

• Assist the President/CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports, composing and preparing correspondence; arranging travel plans, itineraries and agendas; maintain records and files including confidential files; and proactively assess what is needed for upcoming meetings and appointments
• Communicate with Board members regarding upcoming meetings and events,
  • Maintain Board Member Term Listing
  • Attend Board meetings, Generates Board meeting minutes and distribute
  • Assist President with setting the meeting yearly meeting schedule
  • Support organization with any administrative function relating to the Board of Directors as necessary
• Assist the President/CEO with special projects and initiatives for the organization
• All other duties, as assigned

Qualifications

• Bachelor’s degree from an accredited college or equivalent with a minimum of five years demonstrated professional experience required
• Must be organized and capable of efficiently prioritizing multiple projects
• Must possess strong communication and presentation skills in English
• Working knowledge of MS Office Suite including Word, Excel and Outlook required; proficiency with word-processing software, CRM programs, desktop publishing knowledge preferred
• Working knowledge of virtual presentation and meeting software programs such as Teams, and Zoom
• Must be able to meet deadlines in a fast-paced, quickly changing environment
• Must be a self-starter, proactive, resourceful person who takes initiative
• Prior experience with Special Olympics preferred

Physical Requirements

• Must be able to communicate fluently and clearly in English (oral and written)

Competencies

• Build collaborative relationships
• Strong organizational skills and demonstrated capacity to develop and implement practical strategies, plans and solutions to identified issues and problems
• Conscientious, discreet and confidential
• Manage time efficiently
• Ability to handle situations with patience and diplomacy
• Pleasant and assertive with a service-oriented attitude
• Trustworthy and dependable

Special Olympics NJ has the right to change job duties at any time, and this job description is not designed to cover every requirement of the job.

Please send your resume with salary requirements Bill DePonte at wjd@sonj.org. No phone calls please.

Special Olympics NJ provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

Term: Year-round or Semester

Description: The Program Intern will provide support in a variety of initiatives
including, but not limited to, competition planning and execution.

Reports To: Director of Program

Key Accountabilities:

• Assist Program Department in event planning and preparation of seasonal statewide competitions, to include leagues, sectionals, and state competitions
• Event execution of seasonal competitions including, but not limited to, equipment and venue management, and administrative support
• Research locations, equipment, and event-related materials as needed
• Maintain contacts and sport reporting databases, including coach and chaperone forms, and utilizing the Games Management System (GMS) database

As a Program intern, you will gain the following experience:

• Project management
• Event planning and management
• Analytical thinking
• Nonprofit management
• Operating in a business environment

Qualifications:

• Must be a college/university student; Sports Administration or similar major preferred
• Must receive college credit for the internship
• Good oral and written communication skills
• Strong interpersonal skills
• Ability to work independently with scheduled regular contact with Director of Program
• Technology skills including Excel, Microsoft Word, PowerPoint, and the ability to learn Games Management System (GMS)
• Able to handle multiple tasks simultaneously
• Ability to travel to events throughout the state

Work Schedule:

• Flexible weekdays based on school schedule
• Must be available to work some evenings and weekends

To apply for the Program internship, please submit a cover letter and resume to Elena Volkova at eyv@sonj.org.